EXCEL FOR MAC CREATE DROP DOWN LIST DOWNLOAD
EXCEL FOR MAC CREATE DROP DOWN LIST FREE

I am putting a little tweak to it and maybe that is where my problem lies. However, I am struggling to make it work. I enjoyed your lesson and I learned some great things from it. Now, any selection you make from the dropdown list should produce the photo of that name! Step 6: Finally, copy any of the photos to the desired location near the dropdown list, then click on the photo and in the Formula bar, enter = followed by the name of the formula from Step 5: Now, any name we call up with the dropdown list will tie to the cell reference of that name that we did in Step 4: INDIRECT converts a text string to an actual cell reference. I then wrapped the cell location in an INDIRECT function. To do this, use the keyboard shortcut Ctrl + F3, then click on 'New'. Step 5: Click on the cell where the dropdown list is located, and create a named formula. Again, I used 'Create from Selection' and named cells B2:B5 based on the names in cells A2:A5. Step 4: Name the cells where the photos are located. Step 3: Locate where you want the dropdown list, and using Data Validation – Lists, enter the list based on what you named it. I first named the list from cells A2:A5 as 'Wine' using 'Create from Selection' on the Formulas tab. Step 2: Create the list for your Data Validation dropdown. In a future step we will be referencing the cell where that the photo is located, so this is an important step. Step 1: Load your photos onto a worksheet, and make sure each photo is contained within a single cell. I will go through the steps in a cursory fashion below, but the video will best explain the details to accomplish this. Here are 4 photos and the names I want to associate with each:Īs with some previous blog posts, I would strongly encourage you to watch the video. The goal here is to create a dropdown list of photo names, and have the related photo appear. Many of the processes I will use here have been discussed in previous posts, so if you need a refresher on any of them, just search my site for that topic and you should find a related post. Here is the link to the Dueling Podcast on this topic. This post came from a question asked on a LinkedIn user group forum and the response referenced a dueling podcast between Mr.

EXCEL FOR MAC CREATE DROP DOWN LIST DOWNLOAD

If you get a preview, look for the download arrow in the upper right hand corner. You can download the file here and follow along. In our sample worksheet, the drop-down list provides a selection of surgeons for you to choose that matches the type of surgery scheduled.Here's how you can have a photo change based on the selection from a dropdown list in Excel: The main menu (or drop-down list) displays various options with submenus below each one that display further options related to the main menu. JD Sartain / IDG WorldwideĬhoose a doctor from the list or type an invalid entry for an Error Alert.ĭependent drop-down lists are like the submenus in Office applications. If anyone types an invalid name-that is, they try to type in a name that is not on the Acceptable Surgeon’s list, the custom error message that you specified appears when the Enter key is pressed. Click the down arrow and choose a doctor from the list that specializes in the type of surgery on the corresponding row of column A. Notice the arrow for the drop-down list box, and your custom Input Message appears to the right of each cell in this column that you select. Move back to the wks spreadsheet and position your cursor in cell D2.

EXCEL FOR MAC CREATE DROP DOWN LIST FREE

We’ve created a sample drop-down list so you can practice the steps, or feel free to use your own data.Įnter the Source range, Input Message, and Error Alerts for your drop-down list box.ġ6. In fact, companies from hospitals and insurance carriers to banks and more use drop-down lists, check boxes, combo lists, and/or radio buttons to minimize typing and user errors. This is how most wholesale and retail companies handle their product lines. This works very well for ordering and inventory purposes because it divides all the products into manageable categories. This allows you to select a product category from the main menu drop-down list box (such as Beverages), then display all the related products from the submenu (dependent) drop-down list box (such as Apple Juice, Coffee, etc.). This is especially useful for fields that require specific information fields that have long or complex data that’s hard to spell or fields where you want to control the responses.Ĭreating dependent drop-down lists (when combined with an INDIRECT function) is another benefit. Drop-down lists in Microsoft Excel (and Word and Access) allow you to create a list of valid choices that you or others can select for a given field.

Excel for mac create drop down list